Business Accounting on Paysasa: Your Books Next to Your Payments

For many small businesses, accounting happens at the end of the year in a rush: receipts in a shoebox, transactions in three different apps and a spreadsheet that never quite balances. It does not have to be that way.

Business Accounting is available on Paysasa for businesses that enable it. It brings a chart of accounts, journals, expenses, budgets and financial reports into the same dashboard you already use to get paid. Here is what is included and how to make the most of it.

Why keep your books next to your payments?

When payments and bookkeeping live in separate tools, you spend time re-typing data and reconciling differences. Keeping them together means:

• Less double entry, because accounting can link to Paysasa invoices and wallets where relevant.
• Fresher numbers, since records are updated as you work rather than months later.
• Easier decisions, with reports available whenever you need them.

What is included

A ready-made chart of accounts

When you enable accounting, Paysasa can seed a system chart of accounts, so you start with a sensible structure. You can add custom accounts to match how your business works.

Journals

Post balanced journal entries — every debit has a matching credit — to record transactions and adjustments properly.

Expenses and vendors

Track what you spend and who you pay. Recording vendors alongside expenses makes it easier to review supplier costs and negotiate better terms.

Cash

Keep an eye on cash movements as part of your records, alongside your Paysasa wallet balances.

Budgets

Set budgets by period and compare them with actual results, so overspending is visible early.

Financial reports

Run the core reports every business needs:

• Trial balance — check that your books balance.
• Profit and loss (P&L) — see income, expenses and profit for a period.
• Balance sheet — understand what the business owns and owes at a point in time.

Who is it for?

• Small businesses that want simple, reliable books without a separate system.
• Growing SMEs preparing for loans, investors or partnerships, where clear reports matter.
• NGOs and associations that need to show how funds were used.
• Accountants and bookkeepers supporting clients who already use Paysasa for payments.

How to get started

1. Enable accounting for your business. The module is turned on per business, so you choose where it is used.
2. Review the chart of accounts. Use the seeded accounts and add any custom ones you need.
3. Record opening balances so your reports start from an accurate position.
4. Log expenses and vendors as they happen, rather than in bulk at month end.
5. Set a budget for the coming months.
6. Run reports monthly. A monthly P&L and balance sheet review takes minutes and keeps you in control.

Good bookkeeping habits

• Record transactions weekly, not yearly.
• Keep business and personal money separate so your reports reflect the business only.
• Attach context — a short description makes entries understandable later.
• Reconcile regularly against your wallet and bank balances.
• Ask an accountant to review your setup and your reports from time to time, especially before tax filing.

A note on tax compliance

Accounting records support tax filing, but they are not the same as fiscal compliance. Kenyan merchants who need electronic tax invoices should also look at Paysasa's KRA eTIMS module where it is enabled, and should always confirm their obligations with a qualified tax adviser.

An illustrative example

Imagine a small printing business in Mombasa that collects most payments through Paysasa invoices. With accounting enabled, the owner records paper and ink purchases as expenses against two regular vendors, sets a monthly budget for materials and reviews the P&L at the end of each month. When a supplier offers bulk pricing, the owner can see at a glance whether materials spending is running ahead of budget — and decide with confidence.

Conclusion

Good books are not just for tax season. They tell you whether your business is healthy, where money is going and how to plan ahead. With Business Accounting on Paysasa, your books sit right next to your payments, making it easier to keep both up to date.

Ready to bring your bookkeeping into one place? Learn more about Business Accounting or sign in to Paysasa to enable it for your business.